Data Protection Policy

Solent Graduate Jobs is a website run by Southampton Solent University. As a registered Data Controller, it has an obligation to comply with the Data Protection Act 1998. Any personal data collected through this website, on forms for example, will only be used for the purpose stated on the relevant page. Personal data will not be shared with any third parties without the Data Subject's consent. Personal data will only be retained for a time period necessary to achieve the stated purpose. 

 

1. Information automatically collected as you browse our website

The Solent Graduate Jobs (SGJ) website automatically collects anonymous information which is used to improve the content of our web pages. This is not personal information but IP addresses, demographic data, and browsing patterns.  This may be used to audit usage of our website, to inform our marketing activity and help in future service development.  We never sell, rent or share any of the information we collect by this method (except anonymous aggregate information) with any third party.

 

2. Security

a) SGJ, based in Southampton Solent University, has appropriate security measures in place to protect against the loss, misuse or alteration of information we have collected from you. These security measures include the necessary protection to prevent, as far as possible, access to our databases by parties other than the SGJ administration team.

b) The website is hosted on a secure server owned by Madgex https://www.madgex.com

c) Madgex servers are hosted by Amazon Web Services (AWS).

d) Madgex’s private cloud solution has the following high level infrastructure security features and their applications are regularly tested by an external party for application vulnerabilities:

  • DDoS (Dynamic Denial-of-Service) Protection
  • Physical Firewalls (highly available)
  • Web Application Firewalls (WAF) (highly available)
  • Intrusion Detection System (IDS) (highly available)
  • Physically Tiered Network (Data layer in private segment and accessed over secure ports)
  • Antivirus Protection (SAVDI) running on all servers

 

3. Information for jobseekers

a) When you register, you will be asked to provide your name, email address, and other information. We will use this to profile the website to better suit your needs and to contact you when necessary. We will use any demographic information you provide for internal monitoring to help us improve the service. 

b) SGJ will hold your email address and registration information you submitted on the website on its systems for as long as you remain a registered user of SGJ. Any applications you may make to employers via the website will be kept for 6 months on the site. You may delete your account, unsubscribe from email alerts or change your email alerts preferences at any time through the website. 

c) SGJ advertises relevant opportunities from jobg8. When candidates click on any opportunity being advertised by jobg8 candidates are directed to the webpage of the recruiter and asked to apply directly through their website. Please see section 5 of this policy for more information.

 

4. Cookies 

What are cookies? 

A cookie is just a small text file which stores information. When you visit certain websites it stores some information in a text file and then the website can refer back to this information whenever it needs to. Cookies are used to make your browsing experience faster and more effective. In most cases they just store a number that has been allocated to your browsing session. This allows you to move from page to page within a website without having to log-in repeatedly. 

Are they dangerous? 

They are not dangerous to your computer in any way, they are not executable programmes, viruses or code and cannot read information that exists on your computer. Cookies are also not a threat to privacy as they only store information that you volunteered to that particular website anyway. 

So why are people concerned? 

The major concern with cookies is that of third party cookies (a cookie is issued by a site other than the one you are currently surfing, maybe by an advertisement on that website) or tracking cookies which can be used to record peoples browsing histories. This is causing concerns over privacy as people do not want it recorded what they have been looking at. 

Cookies can only be accessed by a website with the specified domain and path. 

Types of Cookie 

Session cookies only exist until you close your browser and end the current browsing session. Session cookies are never written on the hard drive. 

Permanent cookies (also called persistent or stored cookies) store a text file on your computer so if you visit the same website again it. 

How to manage cookies 

All webs browsers allow you to control cookies by accepting and rejecting all cookies or certain types of cookie. Instructions for the most popular browsers are below: 

Google Chrome 

  • Tools (spanner icon) > Settings > Under the bonnet. 
  • Select 'Connect Settings' In the 'Privacy' section. 
  • In the 'Cookies' section you can choose your preferred settings. 

Internet Explorer 

  • Tools > Internet Options. 
  • Click the 'Privacy' tab. 
  • Move the slider up or down based on your preferred settings. 

Firefox 

  • Tools > Options.
  • Click the 'Privacy' tab. 
  • Select 'Use custom settings for history' from the history drop down list. 
  • You can now select your preferred settings for cookies. 

Safari 

  • Settings > Preferences. 
  • Click the 'Security' tab. 
  • You can now select your preferred settings for cookies. 

 

Flash Cookies 

If you have Adobe Flash installed on your computer (over 95% of us have a flash plug-in in our browsers) then you will have Flash Cookies stored on your computer (also called Local Shared Objects (LSO)). These work by storing information in a similar way to normal cookies. 

Tool on the Adobe website that lets you change your settings and manage your Flash Cookies 

These are the cookies used by Solent Graduate Jobs 

 

5. Jobg8 

SGJ uses a third party known as Jobg8 to provide additional opportunities for graduates. Any opportunities you apply for which have been provided by Jobg8 will be subject to Jobg8’s Privacy Policy. By applying for a position posted by Jobg8 you give your consent for the collection, use and transfer of your information under the terms of their policy.

 

6. International students and graduates

Southampton Solent University holds a Tier 4 sponsor licence to recruit international students who require a Visa in order to study or work in the UK.  

 

Students

Most Students will be on a Tier 4 Visa. It is a condition of their Visa is that if they are studying for a degree level qualification (NQF6 or above) they are restricted to working 20 hours per week in term time, across all employment they undertake.  

It is a criminal offence for students to breach their visa conditions, and anyone found doing so by UK Visas and Immigration is likely to have their permission to stay in the UK curtailed . Employers are expected to carry out ‘Right to Work Checks’ in accordance with UKVI Guidance and keep records that they have done so. Employers who allow students to work in breach of their visa conditions may themselves be subject to a Civil Penalty.  

It is therefore essential that if you recruit a student or a graduate who has limited leave to stay in the UK you comply with these regulations, as issued by the Home Office. For full details about Tier 4 Visa working requirements please see ‘Can I work whilst in the UK’ point 266 – 273 of the Tier 4 Policy Guidance document.  

A  Tier 4 student’s current immigration permission (visa or Biometric Residence Permit) will contain the sponsor number of the institution where they are, or have most recently been studying and should also state their work conditions.   

 

Graduates  

International Graduates will normally require either a Tier 1 Visa (Graduate Entrepreneur) or a Tier 2 (General) Visa which allows them to work in the UK.  

Both these Visas come with restrictions, please check the relevant guidance available on the gov.uk website:  

Tier 1 overview   

Tier 2 overview.  

In order to employ an international graduate who will require a Tier 2 (General) Visa you will need to hold a Tier 2 licence from UKVI to recruit skilled workers from outside the Resident Labour Market (currently UK/EEA Nationals). You will need to issue the international graduate with a Certificate of Sponsorship to allow them to apply for their visa. Please read the guidance on becoming a Tier 2 Sponsor if you are considering employing an international student and do not already hold a sponsorship license.  

Students on degree–level courses of 12 months or more are normally granted Tier 4 immigration permission valid for a maximum of 4 months past the end date of their course. Once their studies are completed they are expected to either make a fresh immigration application before their existing leave expires if they qualify to do so, or leave the UK. Once a student graduates they are no longer the responsibility of Southampton Solent University, and if they are sponsored by an employer in the UK after this date the employer is solely responsible for their sponsorship and ensuring compliance with the conditions of their Visa. 

 

Updated: 18/07/2016