Finance Assistant / Accounts Administrator

Recruiter
Bluetownonline Ltd
Location
Guildford
Salary
£22,000 per annum
Posted
13 Feb 2018
Closes
13 Mar 2018
Contract Type
Permanent
Hours
Full Time

The company is a leading Software and Data Services provider working within the financial services sector and is growing at an exponential rate. One of their finance team is starting her maternity leave in the Spring of 2018 and they would like to get someone on board now so they can get them ready to take on her responsibilities for the smooth running of the accounts and general financial management. There is a friendly atmosphere and good working environment.

Responsibilities

  • Collating all purchase invoices from email, post etc
  • Saving purchase invoices to the appropriate electronic folder
  • Ensuring all purchase invoices posted on Dimensions before the month end
  • Reviewing purchase ledger for missing purchase invoices or payments made by direct debit
  • Completing the credit card and travel log reconciliations each month
  • Sending purchase invoices to the appropriate approver to ensure invoices are approved before payment
  • Compiling purchase payments lists, ensuring that all invoices are paid in a timely fashion
  • Reviewing purchase statements that are received to ensure no missing invoices
  • Requesting missing invoices where necessary
  • Dealing with supplier queries
  • Reconciling supplier accounts where necessary
  • Sending the expense deadline email each month
  • Checking all expense claims have the appropriate receipts and are claimable business expenses and are allowable under company guidelines
  • Approving/rejecting expense claims on FocalPoint
  • Filing approved expenses by month
  • Chasing late expenses and missing receipts
  • Dealing with employee's queries
  • Raising sales invoices on Dimensions (once the project manager has submitted on FocalPoint), checking nominal ledger account, project codes and details are correct and that the PO number is included if appropriate
  • Sending sales invoices to the project manager (person who raised) for approval
  • Once approved, sending the sales invoices out to the clients with any appropriate backup documentation
  • Keeping sales invoice addressees lists up to date
  • Filing the sales invoices electronically
  • Sending out statements to the aged debtors
  • Chasing old debts where appropriate
  • Updating the accounts spread sheet with sales invoices raised and adding sales invoice numbers
  • Helping with the monthly income reconciliation
  • Adding new clients and suppliers to dimensions as and when necessary
  • Ensuring all the details on dimensions are up to date
  • Raising various sales and purchase reports as and when required

About You

  • A Level education
  • Day to day accounting/finance
  • 1-2 years+ as a finance administrator
  • Follows logical processes and takes preventative action where risks are identified
  • Organised, confident in speaking with and working with people at Director level within the business
  • AAT or Similar Qualification (Desirable)
  • Management Accounts (Desirable)
  • Experience in using Access Dimensions accounting software (Desirable)
  • Able to travel to the London office as required (ad hoc) (Desirable)

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