Administrator

Recruiter
Bentley Associates
Location
London
Salary
£22,000 per annum
Posted
10 Oct 2017
Closes
07 Nov 2017
Contract Type
Permanent
Hours
Full Time

A fantastic opportunity to enjoy a busy, varied administration role based on the reception of a top financial services company, based in the heart of Mayfair. Hours: 8am-6pm.

Responsibilities

  • Greet visitors in a friendly and professional manner, determine their needs, and notify the
  • person(s) being visited. Answer telephone calls and transfer them to the relevant person.
  • Receive and sort incoming mail, express envelopes, courier deliveries and faxes; distribute mail
  • daily to employees; deliver express envelopes, courier deliveries and faxes directly to recipient
  • upon receipt.
  • Prepare and post all outgoing mail and express envelopes daily, and arrange for courier service
  • as needed.
  • Maintain orderly appearance of reception area.
  • Administrative Assistance
  • Provide administrative support in the following areas:
  • Make domestic and international travel arrangements, coordinate visas, prepare itineraries and
  • complete expense reports
  • Manage calendar, including coordinating and scheduling meetings, conference calls and/or
  • lunches/dinners/events with internal and external parties
  • Screen and direct incoming calls and correspondence
  • Prepare and post outgoing mail and express envelopes/packages
  • Sort and distribute faxes and mail
  • Interact with and greet visitors
  • Organize and maintain files
  • Prepare materials for meetings
  • Compose and prepare correspondence, reports, presentations and other documents as needed
  • Input and manage contacts within Outlook
  • Perform work related errands as requested such as going to the post office
  • Carry out ad hoc projects, research and tasks as requested

About You

  • College degree or equivalent professional work experience
  • Proficiency in Microsoft Word, PowerPoint, Excel and Outlook
  • Foreign language skills a plus
  • Proficiency in utilizing Excel and other tools to collate, manage and process data and
  • information
  • Attention to detail with ability to prioritize work assignments as required
  • Excellent communication, interpersonal and organization skills
  • Strong sense of confidentiality and discretion
  • Ability to interact with all levels of internal and external personnel in a mature, professional
  • manner
  • Strong sense of teamwork, including willingness to offer assistance when there is a need
  • Ability to remain calm and professional under pressure
  • Flexible, adaptable, pro-active, self-reliant individual who is able to work independently
  • Previous experience managing multiple projects with deadlines
  • Previous experience with booking domestic and international travel with complicated itineraries
  • preferred