Privacy Policy

Solent Graduate Jobs Candidate Privacy Policy 

This policy is about how we use your personal information (data) on the Solent Graduate Jobs website (SGJ). This is separate to how your data is used by the website. For information on the website, please read the SSU privacy policy.  


1. Why do we collect personal data? 

We collect personal data to be able to offer a tailored service for your job-hunting needs. The services available depend on whether you have registered with the website and whether or not you decide to upload your CV. 


2. What personal data do we collect? 

  • Your name 
  • Your email address 
  • Your University of study, year of graduation and course studied 
  • Details of your education and working career
  • Details of how you interact with the website. 


 3. How do we collect it? 

  • During the jobs by email sign up process 
  • During the registration process 
  • When you complete your profile information 
  • From any CVs, applications or covering messages that are uploaded through the website. 
  • We also collect information by using cookies. For more information about cookies and how we use them, please see section 4 of the Data Protection Policy. 

Our web server automatically collects standard information, including your IP address, browser type, operating system and access times. 

This website uses Google Analytics, a web analytics service provided by Google, Inc. ('Google'). Google Analytics uses 'cookies', which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. 


4. What do you do with my personal data? 

If you have registered: 

If you are registered with the website, the services available include: 

  • A private and secure area on the website to manage your job preferences, privacy settings and to update your CV and details
  • The option to receive email alerts about relevant jobs
  • The ability to upload and store your CV on SGJ
  • The option to receive notifications about other services you may be interested in from SGJ and Solent University. 

When you upload your CV to Solent Graduate Jobs, in addition to the above you will also have access to the following: 

  • The ability to apply for jobs on SGJ using your uploaded CV. 
  • Solent Futures' staff at Solent University can view your CV. If your CV is not set to be hidden from employers, staff may view your CV and could make recommendations for jobs that you could be suited to. This in no way guarantees your success when applying for any opportunity however it will enable staff to put you forward for relevant jobs, with your permission. 


5. How do the different services available through the SGJ website use my data? 

Email alerts: 

There are two email alerts that you can receive. 

  • If you have accepted Solent Graduate Jobs marketing emails, you will receive relevant emails generated by Solent University. To stop the emails you can use the unsubscribe link at the bottom of each email and will need to sign in to your SGJ profile to adjust your marketing preferences. 
  • You can also choose to receive Job alerts by emails, these will be tailored to your job preferences, for example, sector and location. You can stop these emails by using the unsubscribe link at the bottom of each email. 

Logged in – CV: 

When you have created an account with the Jobs website and uploaded your CV, we store your details on the main CV database and Solent Futures staff will have access to this information. See paragraph 4 for more information about how this is used. 

Logged in – job applications: 

When you create an account with the website, we keep your information in a database until you close your account. Through your account you can change your job-search preferences and control who can see your CV if you have one associated with the account. 


6. International students and graduates 

Solent University holds a Tier 4 sponsor licence to recruit international students who require a Visa in order to study or work in the UK.   



Most Students will be on a Tier 4 Visa. It is a condition of their Visa is that if they are studying for a degree level qualification (NQF6 or above) they are restricted to working 20 hours per week in term time, across all employment they undertake.   

It is a criminal offence for students to breach their visa conditions, and anyone found doing so by UK Visas and Immigration is likely to have their permission to stay in the UK curtailed . Employers are expected to carry out ‘Right to Work Checks’ in accordance with UKVI Guidance and keep records that they have done so. Employers who allow students to work in breach of their visa conditions may themselves be subject to a Civil Penalty.   

It is therefore essential that if you recruit a student or a graduate who has limited leave to stay in the UK you comply with these regulations, as issued by the Home Office. For full details about Tier 4 Visa working requirements please see ‘Can I work whilst in the UK’ point 266 – 273 of the Tier 4 Policy Guidance document.   

A  Tier 4 student’s current immigration permission (visa or Biometric Residence Permit) will contain the sponsor number of the institution where they are, or have most recently been studying and should also state their work conditions.    


International Graduates will normally require either a Tier 1 Visa (Graduate Entrepreneur) or a Tier 2 (General) Visa which allows them to work in the UK.   

Both these Visas come with restrictions, please check the relevant guidance available on the website:   

Tier 1 overview    

Tier 2 overview.   

In order to employ an international graduate who will require a Tier 2 (General) Visa you will need to hold a Tier 2 licence from UKVI to recruit skilled workers from outside the Resident Labour Market (currently UK/EEA Nationals). You will need to issue the international graduate with a Certificate of Sponsorship to allow them to apply for their visa. Please read the guidance on becoming a Tier 2 Sponsor if you are considering employing an international student and do not already hold a sponsorship license.   

Students on degree–level courses of 12 months or more are normally granted Tier 4 immigration permission valid for a maximum of 4 months past the end date of their course. Once their studies are completed they are expected to either make a fresh immigration application before their existing leave expires if they qualify to do so, or leave the UK. Once a student graduates they are no longer the responsibility of Solent University, and if they are sponsored by an employer in the UK after this date the employer is solely responsible for their sponsorship and ensuring compliance with the conditions of their Visa.  


7. How do I delete or close my account with you? 

To delete your account, use the ‘Delete’ button at the bottom of your account page when you have signed in to the Jobs website. 

When you delete your CV through the Jobs website, we will not keep a copy of the information. However, we are not responsible for how recruiters who have already received your CV store your details. 


8. About us

Solent Graduate Jobs is part of Solent University, East Park Terrace, Southampton, Hampshire, SO14 0YN. 


9. Contact us

Please contact us if you have any questions about this privacy policy or the way we use information we hold about you. If you would like a copy of the personal data we hold about you or if you want to make a complaint or comment email us at


10. Changes to the privacy policy

We may change this policy from time to time. Any changes will apply from when this policy is updated on the website. We will assume you accept these change if you continue to use the site after that time.

This policy was last updated on 04/05/18