PA to Area Manager

Location
Southampton
Salary
£19,409 - £22,683 per annum
Posted
12 Sep 2017
Closes
12 Oct 2017
Contract Type
Permanent
Hours
Full Time

Named as one of the 100 best places to work in the NHS by the Health Service Journal in 2015, Southern Health is one of the largest Foundation Trusts in the UK, specialising in mental health, adult and child community health, learning disabilities and social care services. 
 

We are currently looking for a proactive, highly motivated individual with excellent IT skills, particularly in the use of Word, Excel and PowerPoint, to provide comprehensive secretarial and administrative support service to the Area Manager and senior management team. 

We are looking for an excellent communicator who has outstanding organisational skills, able to use their own initiative, work well under pressure, able to manage workload on a daily basis and prioritise tasks. 

You will need to provide high quality administrative and support services, and be able to function in a service area that requires flexibility, adaptability and commitment. 

Responsibilities

  • Provide daily admin support to the Area Manager – West Mental Health Division, including monitoring emails and fielding phone calls, diary management, arranging meetings and other events, inputting expenses, prepare relevant paperwork for meetings and maintain a bring forward system, and ensure all computer work, electronic mail and the sending faxes are completed promptly and efficiently. 
  • Attending meetings and taking minutes, producing action points, circulating and following up accordingly. 
  • Dealing with issues as and when they arise, act as the point of contact when Area Manager is on leave and to report, address, escalate issues in a timely and effective manner. 

About You

  • A full valid driving licence with access for a car is essential as travelling to attend meeting is a requirement of the post.